Position Title: Shipping & Receiving Clerk - Materials Job Code: MED-JV Materials Shipping & Receiving Clerk Reports To: Shipping Supervisor Department: Materials Management / Warehouse Operations Location: Jacksonville Manufacturing Facility

Position Summary

The Shipping & Receiving Clerk is responsible for accurate receipt, processing, storage, transfer, and shipment of materials, components, and finished goods. This position ensures inventory transactions, shipping documentation, and material handling activities are completed in accordance with company procedures, customer requirements, quality standards, and safety regulations.

The Shipping & Receiving Clerk works closely with Production, Quality, Purchasing, Customer Service, and Warehouse personnel to support uninterrupted manufacturing operations and on-time customer deliveries.

Essential Responsibilities

Shipping Operations

• Prepare and process customer shipments in accordance with established shipping procedures.
• Verify product quantities, lot numbers, labels, and shipping documentation prior to shipment.
• Package products in accordance with customer, regulatory, and company requirements.
• Generate shipping paperwork, bills of lading, packing lists, labels, and carrier documentation.
• Coordinate carrier pickups and shipment scheduling.
• Ensure shipments are processed accurately and on time.

Receiving Operations

• Receive incoming materials, supplies, and components.
• Verify incoming shipments against purchase orders, packing slips, and receiving documentation.
• Record inventory transactions accurately within inventory management systems.
• Route materials to designated warehouse, inspection, or production areas.
• Report damaged shipments, shortages, and discrepancies to management.

Inventory Control

• Maintain accurate movement and tracking of inventory throughout the facility.
• Perform inventory transactions including receipts, transfers, adjustments, and shipments.
• Assist with cycle counts and physical inventories.
• Investigate and resolve inventory discrepancies.
• Maintain product traceability and inventory accuracy.

Interplant Transfers

• Process and coordinate transfers between company facilities.
• Ensure transfer documentation is complete and accurate.
• Verify products are properly identified, packaged, and tracked during transfers.
• Maintain records supporting interplant inventory movement.

Material Handling

• Safely move raw materials, packaging, work-in-process, and finished goods throughout the facility.
• Operate forklifts, pallet jacks, powered industrial trucks, and material handling equipment.
• Ensure materials are properly stored, protected, and identified.
• Maintain warehouse organization and housekeeping standards.
• Support loading and unloading activities at shipping and receiving docks.

Documentation and Compliance

• Maintain shipping and receiving records in accordance with company procedures.
• Ensure material safety data and hazardous material documentation are available when required.
• Verify shipping records are complete and accurate.
• Support audit readiness through proper record retention and documentation practices.
• Maintain compliance with inventory traceability requirements.

Quality Support

• Ensure materials and products are properly identified and segregated.
• Coordinate movement of materials requiring inspection or quality review.
• Support control of returned materials and special handling requirements.
• Verify proper packaging materials and shipping configurations are utilized.

Safety and Equipment Operation

• Operate warehouse equipment safely and in accordance with certification requirements.
• Perform routine inspections of forklifts and material handling equipment.
• Adhere to dock safety, battery charging, and warehouse safety procedures.
• Follow safe handling procedures for chemicals, adhesives, compressed gases, and regulated materials.
• Report safety hazards and equipment concerns promptly.
• Maintain Forklift Certifications and Dock Safety Certification

Teamwork and Collaboration Responsibilities

• Support Shipping Supervisors and Receiving Leads in achieving operational objectives.
• Coordinate closely with Quality Assurance, Production, Planning, and Purchasing personnel.
• Communicate shipment issues, inventory concerns, and receiving discrepancies promptly.
• Assist in training new employees on shipping and receiving procedures.
• Promote teamwork, accountability, and customer-focused service.

Required Qualifications

• High School Diploma or GED required.
• Minimum 1-3 years of shipping, receiving, warehouse, logistics, or inventory experience.
• Experience operating forklifts or powered industrial trucks preferred.
• Basic computer and data entry skills.
• Ability to acquire PIT certifications

Preferred Qualifications

• Experience in a manufacturing or regulated industry environment.
• Experience with ERP, inventory management, or warehouse management systems.
• Knowledge of shipping carrier systems and logistics processes.

Knowledge, Skills, and Abilities

• Knowledge of shipping, receiving, and inventory control practices.
• Ability to accurately complete shipping and receiving documentation.
• Knowledge of warehouse safety and material handling procedures.
• Ability to operate forklifts, pallet jacks, and material handling equipment.
• Strong organizational and time management skills.
• Attention to detail and accuracy in inventory transactions.
• Effective communication and problem-solving abilities.
• Basic proficiency with Microsoft Office and inventory management software.
• Ability to work independently and as part of a team.

Key Performance Indicators (KPIs)

• Shipping accuracy.
• On-time shipment performance.
• Receiving transaction accuracy.
• Inventory accuracy.
• Interplant transfer accuracy.
• Documentation compliance.
• Warehouse organization and housekeeping performance.
• Safety compliance and incident prevention.
• Customer shipment quality and accuracy.
• Productivity and throughput metrics.

Position Authority

• Verify accuracy of incoming and outgoing shipments.
• Refuse shipment processing when documentation or product status does not meet requirements.
• Escalate inventory discrepancies, shipping errors, and safety concerns to the Shipping Supervisor.
• Recommend process improvements that enhance efficiency, accuracy, and safety.
• Coordinate material movement activities within established procedures.

Reports To: Maintenance Supervisor Department: Maintenance Location: Jacksonville Facility

Position Summary

The Maintenance Mechanic is responsible for performing preventive maintenance, corrective maintenance, troubleshooting, repair, installation, and improvement activities on manufacturing equipment, facility systems, utilities, and infrastructure. This position supports uninterrupted production operations by ensuring equipment reliability, minimizing downtime, and maintaining compliance with safety, quality, and regulatory requirements.

The Maintenance Mechanic works closely with Production, Engineering, Quality, and Maintenance leadership to diagnose equipment failures, perform repairs, complete scheduled maintenance activities, and support continuous improvement initiatives throughout the facility.

Essential Duties and Responsibilities

Equipment Maintenance and Repair

• Perform preventive, predictive, and corrective maintenance on manufacturing equipment and facility systems.
• Troubleshoot mechanical, pneumatic, hydraulic, and basic electrical issues affecting production equipment.
• Diagnose equipment malfunctions and implement effective repairs to restore operational performance.
• Disassemble, repair, replace, and reassemble machine components as required.
• Monitor equipment condition and recommend repairs or upgrades to improve reliability and performance.
• Respond to equipment breakdowns and maintenance emergencies in a timely manner.

Preventive Maintenance

• Perform scheduled preventive maintenance activities in accordance with established procedures and maintenance schedules.
• Complete inspections, lubrication, adjustments, cleaning, and replacement of worn components.
• Document all preventive maintenance activities accurately and completely.
• Identify potential equipment concerns before failures occur.
• Recommend improvements to maintenance programs and equipment reliability strategies.

Facility and Building Maintenance

• Perform maintenance activities on facility infrastructure, including doors, lighting, plumbing systems, compressed air systems, HVAC support equipment, and building structures.
• Support facility improvement projects and equipment installation activities.
• Assist with maintenance of grounds, utilities, and support systems as required.
• Ensure work areas and facility assets remain safe and operational.

Safety and Environmental Compliance

• Follow all Environmental, Health, and Safety (EHS) requirements and company policies.
• Comply with Lockout/Tagout, confined space, electrical safety, welding safety, compressed gas, and machine safety procedures.
• Utilize required personal protective equipment (PPE).
• Maintain a safe work environment and promptly report safety concerns.
• Participate in incident investigations and corrective action activities as needed.
• Follow proper handling and storage requirements for hazardous materials and chemicals.

Welding and Fabrication

• Perform basic welding, cutting, grinding, fabrication, and modification work as required.
• Repair equipment guards, supports, brackets, fixtures, and related maintenance items.
• Ensure welding and cutting activities are completed safely and in accordance with company procedures.

Material Handling and Equipment Operation

• Operate forklifts, scissor lifts, boom lifts, and other approved equipment following certification requirements.
• Safely move equipment, parts, tooling, and materials throughout the facility.
• Complete equipment inspections prior to use and report deficiencies.
• Follow battery charging and equipment operation requirements.

Documentation and Compliance

• Maintain accurate maintenance records, work orders, inspection reports, and repair documentation.
• Ensure maintenance activities comply with established maintenance procedures and quality requirements.
• Support equipment history tracking and maintenance reporting activities.
• Document repairs, corrective actions, and equipment modifications accurately.

Continuous Improvement

• Participate in continuous improvement and reliability initiatives.
• Assist in identifying root causes of equipment failures and recurring breakdowns.
• Recommend improvements to equipment performance, maintenance procedures, and operational efficiency.
• Support implementation of corrective and preventive actions.

Qualifications

• High School Diploma or GED required.
• Technical training in Industrial Maintenance, Mechanical Technology, Mechatronics, Electrical Technology, or a related field preferred.
• 5-10 years experience

Experience

• Minimum 3 years of industrial maintenance experience in a manufacturing environment preferred.
• Experience troubleshooting and repairing manufacturing equipment.
• Experience with preventive maintenance programs.
• Welding and fabrication experience preferred.
• Experience working with hydraulic, pneumatic, and mechanical systems preferred.

Knowledge, Skills, and Abilities

• Strong mechanical troubleshooting and repair skills.
• Knowledge of manufacturing equipment, facility systems, and maintenance practices.
• Understanding of preventive and corrective maintenance principles.
• Ability to read technical manuals, schematics, and maintenance documentation.
• Knowledge of industrial safety practices and maintenance-related regulations.
• Experience operating powered industrial equipment.
• Strong problem-solving and analytical skills.
• Ability to work independently and prioritize multiple tasks.
• Effective verbal and written communication skills.

Working Conditions

• Manufacturing, maintenance shop, warehouse, and facility environments.
• Frequent standing, walking, climbing, kneeling, bending, lifting, and reaching.
• Exposure to machinery, electrical systems, compressed air systems, moving equipment, noise, and industrial environments.
• May work at heights, in confined spaces, and around energized equipment following approved procedures.
• Must be able to lift up to 50 pounds or more with assistance when required.
• Must be able to wear required personal protective equipment (PPE).

Key Accountabilities

• Equipment uptime and reliability.
• Completion of preventive maintenance activities.
• Timely response to equipment failures.
• Maintenance work order completion.
• Safety and regulatory compliance.
• Facility operational readiness.
• Maintenance documentation accuracy.
• Support of continuous improvement initiatives.

Primary Performance Measures

• Preventive maintenance completion rate.
• Equipment downtime reduction.
• Mean time to repair (MTTR).
• Equipment reliability and availability.
• Maintenance work order closure rate.
• Safety performance and compliance.
• Corrective action effectiveness.
• Maintenance cost control.
• Audit and inspection readiness.

Position Impact

The Maintenance Mechanic plays a critical role in maintaining the reliability, safety, and operational effectiveness of manufacturing equipment and facility systems. Through preventive maintenance, troubleshooting, repair activities, and continuous improvement efforts, this position directly supports production performance, product quality, workplace safety, and overall plant efficiency.